The clerical staff has the duty of ensuring that office information, and documents are properly secured. Confidential records must be kept in such a manner, as not to allow unauthorized individuals to have access to them. Confidential letters should be clearly marked “confidential”, to indicate that it is not for everybody to see.
It is therefore not wise to place confidential information in a folder, that will be easily accessed, by every individual in the office. It is important to keep information secret in the office, to safeguard the activities of the office from competitors.