Functions and Heads of Departments
Below are the functions and heads of various departments in an organization;
This department provides office support services and coordinates the activities, of all the sections in an organization. It is usually headed by an Administrative Manager.
This department is in charge of all matters concerning staff welfare, including recruitment, training, evaluation and appraisal, transfer, promotion, staff discipline, retirement, retrenchment, termination of appointments, and so on. The head of this department is the Personnel Manager.
This unit keeps all accounting records. Its principal duties include:
- Preparing and paying wages and salaries.
- Prepares payslips and payrolls.
- Prepares and controls budgets.
- Handles tax-related matters.
- Handles all financial transactions.
The head of this department is known as the Chief Accountant or the Chief Financial Officer. In a school setting, it is headed by a Bursar.
The purchasing department is charged with the responsibility of buying all necessary materials, and equipment for the organization, which include;
- Raw materials.
- Office furniture.
- Office equipment.
- Consumable items.
- Other essential goods.
The head of the department is called Purchasing Manager.
The major task of this unit is the conversion of raw materials into finished goods. The production department manufactures goods by means of humans, machines, and raw materials. It is headed by the Production Manager.
The primary purpose of this department is to sell the products of the organization. The unit keeps records of all sales and sales expenses. It searches for new customers for their goods. It also keeps stock of goods produced in warehouses. The overall head is known as a Sales Manager.
The crucial task of this department is the movement of people within and outside the organization. Vehicles are used for purchasing, selling, and delivering goods. It is responsible for buying, repairing, and maintaining these vehicles. It also assigns drivers to different vehicles and prepares the movement of vehicles. The head of this department is called the Transport Manager.
Research and Development Department:
This is a professional (specialized) department in charge of studying new ways of improving existing products. It is their responsibility to introduce new products and improve on the older ones. This department is headed by the Research and Development Manager.
This department is concerned with planning the activities of the establishment. They make plans for the present and future activities of the organization, to achieve the objectives of the establishment, and to realize efficiency with the least cost. The Planning Manager is the head of this department.