Some Elements of Microsoft Office Word

1. Tile Bar:

The title bar displays the program name (Microsoft Word), the document name (e.g., Document1, or the saved file name), as well as the Minimise, Restore and Close buttons.

When you save your document, the name you used to save your document appears on the title bar.

2. Ribbon:

The Ribbon and the Quick Access toolbar contain the commands that you need to do common tasks in Microsoft Office Word.

The Ribbon contains seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View. The tabs are called Add-ins. Each tab is further organised into groups of related commands. Commands are always housed within a group.

3. Quick Access Toolbar:

The Quick Access Toolbar is located above the Ribbon, and it lets you access common commands no matter which tab you are on. By default, it shows the Save, Undo, and Redo commands. You can add other commands to make it more convenient for you.

To save, you can use Ctrl+S or the Save button on the Quick Access Toolbar. To undo an action, press Ctrl+Z, and to redo it, press Ctrl+Y

4. Customise Quick Access Toolbar:

Contains Icons that are shortcuts for several Word commands, e.g. open, print, save, etc.

5. Office Button/File Tab:

The office button contains four sections: New, Open, Save, Save As, Print, Prepare, Send, Publish, Close, Exit Word.

Note: In the latest versions of Microsoft Word, there is a Quick Access Toolbar (QAT) and the Ribbon, but there is no longer a “Microsoft button” or “Office button.” The Office button has been replaced by the File tab, which is located in the top-left corner of the window. This File tab provides access to the same file-related commands as the older Office button, such as saving, opening, and printing.

6. Status Bar:

Located at the bottom of the Word window. It reveals pages of the document, e.g. page 1 of 1, i.e. the current page number and total number of pages. It also displays word count for the document or a specific selection of text by highlighting it, language, proofing error notification, etc.

7. Vertical Scroll Bars:

Allows you to move up or down a document a page at a time.

8. Horizontal Scroll Bars:

This allows you to scroll from left to right or right to left.

9. Page Buttons:

This allows you to move up or down a document or a page at a time.

10. Viewing a Document:

The views available are Draft view, Normal view/Full screen view, Print layout view, Outline view, and Web layout view.

11. Insertion Point or Cursor:

It is a flashing vertical line which indicates the position where the next character will appear.

12. Work or Text Area:

This is the area, space or page where you can type, paste, insert images, and apply formatting.

Creating a New Document means typing or entering text on the Work Area using the keyboard and saving the document.