Continuous Writing: Formal Letters – Apology
A formal letter of apology is written to the following people;
- Class teacher, form teacher
- Class prefect, senior prefect, class members
- House master/mistress, matron, Bursar
- Vice Principal, Principal etc
Why Letter of Apology is Written
- To express regret for wrongdoing such as:
- breaking school rules and regulations
- failure to perform duties, assignment, lateness to school
- absence from class
- damage or loss of school property
Features of the Letter of Apology
Like all formal letters, this letter contains all the features of the formal letter. In addition, the formal letter of apology has the following features:
- The introduction is a statement of regret for the specific wrongdoing.
- The body explains circumstances surrounding or leading to the misconduct.
- The conclusion should be in any of the following ways:
- a re-emphasis of the statement of regret
- express eagerness or readiness to accept any punishment.
- promise to be of good behaviour subsequently.
- plead for the acceptance of the apology
The following is a model letter of apology written by John Maduka for breaking a set of laboratory equipment during a practical lesson in Chemistry. The letter is written to the chemistry master.
Tin Can Secondary School,
2nd May, 2011.
The Chemistry Master,
Tin Can Secondary School,
Letter of Apology
I sincerely wish to apologise for breaking two beakers during our practical lesson in the Chemistry laboratory yesterday, 1st May, 2011.
When our Chemistry practical started, I collected two beakers for an experiment which my class was undertaking. I filled them with the required chemicals and as I walked back to my seat, I stumbled over a classmate’s stool and fell flat on the floor. The pair of beakers broke in the process. The splinters pierced my hands and cheek. It was my fault for not paying attention to where I was going.
I truly regret this incident and promise to pay for the beakers as soon as I come back from the mid-term break next week. Be kind enough to accept my apologies.
(Source: Intensive English for SS2)
Read through the letter once again and criticise it in terms of its adherence to the conventions of the formal letter of apology.
You are the labour prefect of your school. Last week, the scheduled labour work could not hold because you were absent. Consequently, the labour master is very angry with you. Write a letter of apology to the labour master.
- Oral English Without Tears by I. Udoka
- New Oxford Secondary English Course for SSS2 by Ayo Banjo et al.
- Intensive English for SSS2 by B.O Oluikpe et al.