Definition of Business Letters

What is a Business Letter?

A professional, formal letter that is sent by one company to another is called a business letter.

These letters can be used for professional correspondenceA correspondence is a document coming into or going out of an office. Correspondence can also be defined as mails or letters sent and received, in and out of an organisation. More between organizations and their customers, business clients, employees, stakeholders as well as individuals. The overall style of the letter depends on the relationship between the parties concerned.

Business letters include:

• Letters of resignation
• Complaint letters
• Business invites
• Purchase orders
• Reply to a request
• Letter of recommendation, etc.

A business letter is useful because it produces a permanent written record, and may be taken more seriously by the recipient than other forms of communication. It can be handwritten or sent via email.

A handwritten copy of a letter can be called a manuscript.

How to Write a Business Letter/Components of a Business Letter:

When writing business letters certain procedures must be followed:

The Printed Heading:

This is the information at the top of the page that identifies the sender and recipient of the letter. it includes the sender’s address and the recipient’s address. Skip one line between your address, the date, and your recipient’s information.

Don’t add your address if you’re using letterhead that already contains it. If you leave off your address, the date will be the first line. After the date, include the recipient’s address.

The Date: