Topic Content:
- Meaning of Filing
- Reasons for Filing
- Efficiency of a Filing System
- Procedure for Filing
- Filing Systems
- File Classification
What is Filing?
Filing is the activity of putting or arranging papers, letters or documents, into files and storing them in a safe place so that they can be located when required.
Reasons for Filing:
There are different reasons why filing is done, and some are;
- To keep letters in safe custody.
- To keep documents clean.
- To keep the office tidy.
- To retrieve information without delay whenever required.
Efficiency of a Filing System:
The efficiency of a filing system is judged by the speed, with which documents are retrieved from the file. It should:
1. Be simple and easy to understand by all staff.
2. Be capable of expansion and contraction – Elasticity.
3. Give no room for loss of document security.
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